Accounts Payable Expense Specialist
Grand Rapids, MI
Full Time
Finance
Mid Level
Chervon is one of the world’s largest power tool and lawn and garden equipment manufacturers with a rich history of innovation. Chervon’s commitment to build a better world by building better tools is evident in the products we manufacture and our green approach to manufacturing. We focus on hand-held portable power tools, stationary bench tools, laser and electronic equipment and outdoor power equipment. With world-class R&D, manufacturing, design, marketing, sales, and service teams throughout the world, we do it all.
Job Summary:
The Accounts Payable Corp. Card and Personal Expense Specialist works with intercompany departments to reconcile company expenses and ensure timely payments to employees for personal reimbursements. Works extensively in our expense software Chrome River and our Oracle ERP system. Willing to learn multi-level budgets/coding then implement that into expense reconciliation. Perform accounting and related clerical tasks pertaining to the maintenance and processing of accounts payable transactions. Research issues that cause delays and proposes solutions and improvements. Work with external vendors directly to resolve unpaid invoice issues.
Key Job Responsibilities:
Required Education and Experience
Competencies
Supervisory Responsibility
This position does not have supervisory responsibility.
Travel
This position requires minimal travel; 1-2 times/year to Illinois.
Work Environment
Chervon North America operates in a casual and fun environment. We offer a very competitive benefits package including health, dental, vision, short/long-term disability, life insurance, 401(k) and a competitive time off program.
We think Chervon is a great place to work! Be part of our new future! Better Tools. Better World.
Job Summary:
The Accounts Payable Corp. Card and Personal Expense Specialist works with intercompany departments to reconcile company expenses and ensure timely payments to employees for personal reimbursements. Works extensively in our expense software Chrome River and our Oracle ERP system. Willing to learn multi-level budgets/coding then implement that into expense reconciliation. Perform accounting and related clerical tasks pertaining to the maintenance and processing of accounts payable transactions. Research issues that cause delays and proposes solutions and improvements. Work with external vendors directly to resolve unpaid invoice issues.
Key Job Responsibilities:
- Reconcile monthly transactions with corporate credit cards to ensure they are within company policy and budgetary codes
- Reconcile all personal expenses to ensure they are within company policy and budgetary codes
- Onboard all new employees into our expense and ERP system
- Offboard all employees by communicating outstanding expenses needed
- Handle all communication with employees regarding expense reconciliation and expense system updates
- Assist in maintaining expense software/rolling out new features company wide
- Help with rollout of new travel software company wide
- Create internal audit/reports of expense system for quarterly manager review
- Process credit/debit memos and invoices on a timely basis. Review all invoices for proper documentation and approvals prior to keying/releasing invoices for payment.
- Communicate, follow up and resolve open issues with functional area purchasing. Document action plans.
- Resolve payment disputes with internal and external vendors to ensure on-going relationships with no disruption in goods or services
- Maintains new customer setup
- Process invoices and payments in ERP
- Handle monthly bank reconciliations for multiple accounts with multiple banks
Required Education and Experience
- Bachelor’s Degree preferred – Finance/Accounting with 2-3 years equivalent experience
- Strong Microsoft Excel & Word skills
- Excellent written and verbal communication skills
- Oracle ERP knowledge a plus
- Expense reporting software experience a plus
Competencies
- Fiscal management experience
- Leadership
- Teamwork
- Business acumen.
- Personal effectiveness/credibility
- Communication proficiency
- Business ethics
Supervisory Responsibility
This position does not have supervisory responsibility.
Travel
This position requires minimal travel; 1-2 times/year to Illinois.
Work Environment
Chervon North America operates in a casual and fun environment. We offer a very competitive benefits package including health, dental, vision, short/long-term disability, life insurance, 401(k) and a competitive time off program.
We think Chervon is a great place to work! Be part of our new future! Better Tools. Better World.
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